Coworking software pricing compared (2026)

Every coworking platform publishes pricing differently, and that difference matters more than the headline number. One vendor charges per active member, so your bill rises every time you fill a desk. Another charges per location, so a single busy site is cheap and a second site is a new flat fee. A third publishes tiers with hard caps, so you pay the same until you cross a line and jump a whole band. A fourth won't tell you until you've had a call. Our guide to how much coworking software costs covers what to budget for in general. This one is narrower: a side-by-side of published pricing across eight platforms, the models decoded, and three worked scenarios that show where each model wins and loses as you grow.

Vendor pricing changes often, and several of the figures below come from different published sources that didn't fully agree with each other. Treat every number here as a starting point and confirm current pricing directly with the vendor before you budget.

The pricing models, decoded

Almost every platform in this space uses one of four models, or a blend of two.

ofyse and Archie both charge per location, banded by active members within each site. Cobot charges per member across the whole account. Coworks, Optix and (at its lower tiers) Nexudus publish flat tiers with member and location caps. Spacebring blends a per-location base with per-user blocks on top. OfficeRnD is quote-only once you're past its lowest published reference point. None of this makes one model better — it makes them behave differently as you grow, which is the entire point of this page.

Published pricing, side by side

Mark the quote-led rows honestly for what they are: you cannot compare them against a published number without calling. That's not a flaw in those products — some buyers prefer a negotiated deal — but it does mean you're comparing published figures against an unknown for at least two of the eight.

Worked scenario 1: a 40-member single site

At this size, occupancy is still building and every model is affordable — the differences are small in absolute terms but instructive.

ofyse sits in its lowest band at $129/mo. Cobot's per-member curve puts 40 members somewhere between its 25-member anchor (€139) and 50-member anchor (€209) — roughly €170–190/mo, more than ofyse at current exchange rates. Archie's Starter tier runs a flat $165/location/month regardless of exactly how many of those 40 are active. Nexudus's Professional tier at $150/mo covers up to 80 users, so a 40-member site is comfortably inside it but paying for headroom it isn't using yet. Optix Essentials ($197/mo) and Spacebring's Business plan (€175/mo) both cover 40 members without needing a second block.

At this size, ofyse's per-location banding gives one of the lower published figures — small spaces don't need to buy headroom they aren't using, and per-member models haven't started to bite yet.

Worked scenario 2: a 150-member single site — where ofyse stops winning

This is the size where the models genuinely diverge, and it's the honest part of this page.

ofyse moves into its ≤150 band at $299/mo. Cobot's curve, interpolated between its 100-member (€379) and 175-member (€479) anchors, lands around €430–450/mo — clearly more expensive than ofyse here, because per-member pricing keeps compounding with headcount. But two flat-tier vendors tell a different story. If Coworks' higher tier genuinely covers a 150-member base in one location at roughly $249/mo, that undercuts ofyse's $299 outright. Archie's Pro tier, at roughly $257/location/month, does the same. Spacebring's Business plan plus one extra 50-user block (€175 + €75 ≈ €250/mo) also comes in under ofyse's figure in EUR terms — though its mobile app and visitor management are separate paid add-ons that ofyse includes.

This is a genuine crossover, not a rounding error: flat-tier, per-location vendors with generous member caps can beat ofyse's banded per-location pricing on a single, near-full site. If you run one location and expect to stay near 150 members without adding a second site, it's worth pricing Coworks, Archie and Spacebring directly rather than assuming ofyse wins by default. Where ofyse pulls back ahead is once you factor in what's bundled — GST/VAT-correct billing, multiple payment rails, visitor management and a member portal without separate add-on fees — but the raw subscription number, at this one size, is not the lowest on the list.

Optix's tier structure does the opposite: Pro caps at 100 users and the next tier, Grow, jumps to roughly $498/mo for up to 250 — a textbook example of the tier-jump cost the software cost guide warns about. A 150-member space on Optix pays for 100 extra seats of headroom it doesn't use.

Worked scenario 3: a 300-member operator across two sites

Multi-location is where per-location and per-member models really part ways.

Modelled as two 150-member sites, ofyse bills $299 for the first location and $299 minus the published 15% multi-site discount (≈$254) for the second — a total of roughly $553/mo. Cobot's per-member model counts the whole account together: 300 members is above its published ~180-member ceiling, so the price becomes a custom quote rather than a number you can read off a table — exactly the point at which a per-member model stops being easy to budget. Archie, staying per-location, comes to roughly $257 × 2 = $514/mo — close to ofyse and slightly cheaper on paper. Coworks, if its higher tier's member cap genuinely stretches to 150 per site, comes to roughly $249 + $99 (second campus) ≈ $348/mo — the cheapest total here by a wide margin, assuming that cap holds; confirm it directly, because published caps for multi-location use are the part vendors document least clearly. Optix and Nexudus's public tier tables don't clearly describe how a second location is priced at this size, and OfficeRnD is quote-only throughout — three more reasons to get a written, per-location, per-member number from each vendor before you compare like for like.

What the crossover actually tells you

No single model wins at every size. Per-member pricing is kindest to a small or partly-empty space and gets more expensive as you fill it. Flat, capped tiers are predictable until you cross the cap, then the jump can be steep. Per-location pricing, ofyse's model, rewards multi-site operators through the location discount but can lose to a generous flat tier on a single, large site. The only way to know which wins for your numbers is to build the model above with your own member counts and location plan — not to trust whichever vendor's homepage price looks smallest today.

If your shortlist includes any of the platforms above head-to-head, our comparisons of ofyse vs OfficeRnD, ofyse vs Nexudus, ofyse vs Cobot, ofyse vs Optix and ofyse vs Spacebring go deeper on features alongside price, and the best coworking space management software roundup lays out the wider field. ofyse's own pricing is published in full, with a 30-day free trial and no card required, so you can size the real cost against your actual member count before deciding anything — and, as scenario two shows, before assuming it's automatically the cheapest.